Syndeo Outsourcing Privacy Policy

Syndeo takes your privacy seriously and is committed to protecting the confidential information of our prospective, current, and former clients and employees. Because we value the privacy of our website users, we will only share your information for the purposes of providing HR, payroll and benefits-related services. This Privacy Policy describes the personal data handling policies of Syndeo as a data controller in connection with its publicly available website at https://kcsyndeo.com/ (the “Website”), including the following:

1. What personally identifiable information is collected from you through the website, how it is used and with whom it may be shared.
2. The security procedures in place to protect the misuse of your information.
3. How to make corrections to the information we collect.
4. How we inform you of material policy changes.
5. Storage and security of your data.
6. Your Privacy Rights, Choices and Disclosures.
7. Users outside of Kansas and the United States.
8. Links to other sites.
9. Privacy Policy updates; and
10. Contact Information.

Please note that this Privacy Policy does not address the customer portal accessible through the “PrismHR Login” feature on the Website, which is governed by a separate privacy policy.

1.     Personal Data We Collect or Process

The Website collects some information about you automatically utilizing background local storage and session storage technologies (“Cookies”). Cookies are small files or other pieces of data which are downloaded or stored on your computer or other device, that can be tied to information about your use of the Website (including certain third-party services and features offered as part of our Website). Examples of information of this type are your IP address, the browser you are using, the operating system you are using and the pages on the Website that you visit.  When we use Cookies, we may use “session” Cookies that last until you close your browser or “persistent” cookies that last until you or your browser delete them. You may change your browser setting to decline the use of Cookies.

We use Google Analytics which uses cookies to identify the frequency of use of certain areas of our Website and to identify preferences. For more information regarding how Google collects, uses, and shares your information please visit www.google.com/policies/privacy/partners.  You can deactivate Google Analytics using a browser add-on if you do not wish the analysis to take place. You can download the add-on here:  https://tools.google.com/dlpage/gaoptout?hl=en.

(a)    We operate social media pages on third party networks and have social media icons on our Website. When you visit or link to our social media pages, data is processed both by us and the applicable social media provider. Social media providers are unaffiliated with us, and we are not responsible for the content or privacy practices of social media providers.  Social media providers have their own terms of use and privacy policies, and we encourage you to review those policies whenever you visit their websites or interact with their platforms.

• We also collect information that you provide to us voluntarily. For example, Syndeo collects the information that you provide to us when you submit information in the “Contact” form, when you submit a review and when you otherwise contact us via mail, email or phone. We may ask for your name, company name, phone number and email address.  You also have the opportunity to submit questions and reviews. Please do not submit to us any sensitive personal information.
• We do not knowingly collect information from users of our Website under the age of 18 and/or their internet usage, and such persons are not authorized to use the Website. By using the Website, you represent that you are at least 18 years old. You also represent, by accessing or using the Website, that you are of legal age to enter into legal agreements.

2.  How We Use the Data

We use the personal data we collect to respond to your inquiries, provide or enhance the Website, provide updates and other important information related to your activity on and with the Website, inform you of new products and services or changes in our products and services, administer the Website, enter into contracts for services, to fulfill legal obligations we have to governmental authorities or other third parties, and for other legitimate business purposes.  You will have the opportunity to opt out of any electronic marketing communications you may receive from us.

Your confidential information includes, but is not limited to, protected health information, financial information, and other protected personal information. We collect only the amount of confidential information that you choose to provide to us.

We take reasonable technical and organizational precautions to prevent the loss, misuse or alteration of your confidential information. Generally, we support the concept of non-disclosure of your confidential information. We also hold our business partners to similar confidentiality standards. Your confidential information must be used and disclosed in a manner consistent with applicable laws and regulations, contractual obligations, and our company’s policies and procedures.

3.  With Whom We Share Personal Data

Syndeo may also share your personal data with third parties who perform services on our behalf, including without limitation our technology providers and professional advisors.

If you submit a review, your information may be shared publicly.

We may disclose information if we have a good faith belief that disclosure is necessary by law or the legal process, to protect and defend our or our clients’ interests or property, or to enforce agreements you enter into with us.

Your information may be transferred to another company in connection with a merger or in the event that our business is acquired in whole or part by another company.

We may share aggregated and de-identified information with third parties for analytical, research or other similar purposes.

Syndeo may obtain your written consent from time to time in electronic form by using online agreements or other acknowledgements on the Website, including for any other contemplated uses of your personal data not addressed in this Privacy Policy. Please read all online agreements carefully before accepting them.

4.  Storage and Protection of Your Personal Data

We retain the personal data we collect for so long as reasonably necessary to fulfill the purposes for which the data was collected and to perform our contractual and legal obligations. Notwithstanding the generality of the foregoing, we store email addresses until the user requests to be unsubscribed.

We take reasonable administrative, physical and technical precautions to protect your personal data and communications between us.  This includes, when required or as we deem appropriate and feasible under the circumstances, encryption and written commitments from third parties that may have access to your data that they will protect the data with reasonable safeguards.

However, no internet or e-mail transmission is ever fully secure or error free.  Therefore, we cannot guarantee absolute security of your data, and we are not responsible for processes and networks that we do not control.Users assume the risk of security breaches and the consequences resulting from them.  Please be careful in deciding what information you send to us via email or over the Internet.

5.  Your Rights, Choices and Disclosures

We are committed to facilitate the exercise of your rights granted by the laws of your jurisdiction, which may include the right to request the correction, modification or deletion of your personal information and the right to opt out of the sale of your personal information (as applicable). We will do our best to honor your requests subject to any legal and contractual obligations.  If you would like to make a request, please contact us at info@syndeohro.com.

You may opt out of receiving electronic marketing communications from us by clicking on the “unsubscribe” link on the communication or contacting us at info@syndeohro.com.

You may be able to disable Cookies through your browser settings, but if you delete or disable Cookies, you may experience interruptions or limited functionality in certain areas of the Website.

Do Not Track Disclosure: We do not respond to Do Not Track browser settings.

6.  Users Outside Kansas and the United States

Syndeo is located in the State of Kansas and its services are business-to-business and directed towards employers in Kansas. Your state of residence may provide you some rights regarding your personal information and we are committed to facilitating the exercise of your rights. Please see Section 5 (“Your Rights, Choices and Disclosures”) for more information.

If you are located outside the United States with laws or regulations governing personal data collection, use, and disclosure that differ from United States laws, please be advised that we may store and process the information we collect in the United States which, is not deemed an “adequate jurisdiction” by the European regulatory authorities.  Personal data may also be transferred from the country of your residence to other countries, including the United States.

7.  Links to Other Sites

Our Website may contain links to other websites for your convenience or information.  These websites may be operated by companies unaffiliated with Syndeo, and we are not responsible for the content or privacy practices of those websites.  Linked websites may have their own terms of use and privacy policies, and we encourage you to review those policies whenever you visit the websites.

8.  Privacy Policy Changes

We may update this Privacy Policy from time to time and without prior notice to you to reflect changes in our information practices, and any such amendments shall apply to information already collected and to be collected. Your continued use of the Website after any changes to our Privacy Policy indicates your agreement with the terms of the revised Privacy Policy.  Please review this Privacy Policy periodically and especially before you provide personal data to us.  If we make material changes to this Privacy Policy, we will notify you here, by email or by means of a notice on our home page.  The date of the last update of the Privacy Policy is indicated at the top of this Privacy Policy.

9. Questions and Contact Information

If you have any questions about this Privacy Policy, would like to correct the confidential information you have provided to us, or to request that we remove your information from our records, contact our corporate headquarters with the correction or removal request:

Syndeo Outsourcing

2018 Washington St.

Kansas City, MO 64108

816-437-8200

info@syndeohro.com